Buildings Agreement

There is an agreement between EUSA and the university which gives us this fine theatre. It basically reads that the University will keep us weather tight and legal and cannot shift us unless they can provide an alternative venue equivalent in location, amenities, space and access. They want to shift us but haven’t got anywhere to put us.

The three parts of the Agreement can be found below:

Agreement between EUSA and EUTC

AGREEMENT between EDINBURGH UNIVERSITY STUDENTS' ASSOCIATION (hereinafter referred to as "the Association" which expression shall include all personsderiving title from them where the context so requires or admits) OF THE FIRST PART

and

EDINBURGH UNIVERSITY THEATRE COMPANY (hereinafter referred to as "the Theatre Company" which expression shall include all persons deriving title form them where the context so requires or admits) OF THE SECOND PART

CONSIDERING that the Association has recognised the Theatre Company as a Society of Edinburgh University;

FURTHER CONSIDERING that the Theatre Company occupies Association premises in the Bedlam Theatre (formerly know as the Old Chaplaincy Centre) on Forrest Road, Edinburgh, in terms of an Occupany Agreement between the Association and the Theatre Company;

FURTHER CONSIDERING that the Association and the Theatre Company have agreed terms whereby the finances of the Theatre company shall be integrated wit those of the Association in order to provide greater support for the Theatre Company activities from the Association, it is now therefore agreed as follows:

FIRST

Theatre Company Status

(i) The Theatre Company shall continue to be a recognised Society with respect to annual registration with Societies Centre, and answerable to Societies Council Laws and Bye-Laws.

(ii) Decisions concerning productions, administration and use of the Bedlam Theatre and other internal policy matters shall remain the perogative of the Theatre Company.

(iii) The Theatre Company shall enjoy a special relationship with the Association as regards financial and staffing support, as detailed hereinafter.

SECOND

Financial Arrangements

(i) The Assets and Liabilities of the Theatre Company will be integrated with those of the Association as at 1st August 1987.

(ii) The Association will be responsible for the preparation and audit of the Theatre Company's annual accounts, and the preparation of monthly interim accounts for the purposes of reporting to the Theatre Company

(iii) The financial year of the Theatre Company will continue to run concurrently with that of the Association, ending on 31st July.

(iv) Budget preparation will take place in September or early October on a consultative basis between the President and Business Manager of the Theatre Company and the financial fficers of the Association, The proposed budget will then be submitted to the Theatre Company Exetutive Committee for approval, and the approved budget will then be transmitted to the Finance Committee of the Association as part of the Association's overall budget for financial approval.

(v) Any surplus on the budgeted net expenses of the Theatre Company will be added to the accumulated funds of the Theatre Company account within the Association's account, and any deficits will be deducted from the Theatre Company's accumulated funds.

THIRD

Bank Account

(i) The Association will establish an EUSA Theatre Company Account on 1st August 1987.

(ii) The existing Theatre Company bank accounts will be closed when all transactions related to the period up to and including 31st July 1987 have been completed.

(iii) The cheque signatories of the EUSA Theatre Company Account in the first instance will be the Theatre Company Business Manager and the Association Treasurer, with the President of the Theatre Company as an alternative signatory to the Business Manager, and the Permanent Secretary of the Association as an alternative signatory to the Association Treasurer. The Fringe Administrator of the Theatre Company will also Be an Authorised cheque signatory as an alternative to the Business Manager of the Theatre Company for the period from 1st June to 30th September of each year.

(iv) The Theatre Company will retain full responsibility for the generation of all will retain full responsibility for the generation of all cheques. Should any cheques. Should any cheque raise a query by the Treasurer which can't be satisfactorily answered by the Business Manager, the matter shall be referred to the next meeting of the Theatre Company Executive Committee for resolution.

(v) The Theatre Company Account will participate in the set-off agreement enjoyed by the Association with the Bank of Scotland.

(vi) Bank charges and overdraft interest will be an Association expense.

FOURTH

Authority Systems

(i) Once the budget has been approved the authority for day to day administration of the finances of the Theatre Company will be delegated by the Association Finance Committee to the Theatre Company, as determined by the Theatre Company's Constitution.

(ii) Should financial difficulties arise in respect of the Theatre Company which either cannot be or are not being resolved b the Theatre Company Executive Committee, the Business Manager will bring the matter to the attention of the Association Finance Committee for resolution.

FIFTH

Capital Purchases and Major Projects

(i) Capital purchases for the Theatre Company will be funded from the Association's cash reserves, and will be depreciated thereafter over a number of years reflecting the expected lifetime of the assets involved. This annual depreciation charge will be an expense within the Theatre Company accounts.

(ii) The Theatre Company shall be entitled to apply to the Association Finance Committee for funding in respect of major projects. In ths respect the Association shall incorporate within the Theatre Company's annual budget on amount to be agreed each year to be transferred to the Association's reserve fund set up for major projects.

SIXTH

Staffing

(i) The Association will provide staffing support for the Theatre Company as agreed between the Theatre company and the Association, including details of duties to be performed by such staff.

(ii) The President of the Theatre Company will be involved in the selection of such staff as may be appointed.

(iii) Any such staff as may be appointed shall be within the normal Association staff supervisory structure, but day to day activities will normally be under the direction of the Presentation and Business manager of the Theatre Company.

SEVENTH

Review

All of the terms of this Agreement may be reviewed at any General Meeting of the Theatre Company, and at any time by the Association Finance Committee.

EIGHT

Arbitration Provision

In the event of the Association and the Theatre Company failing to agree on the interpretation of this Agreement or any part thereof, or failing to agree on any matters arising out of this agreement, the matter in dispute shall be referred to an independent Arbitor mutially appointed, or failing agreement, and Arbitor to be nominated by the Dean of the Faculty of Advocates. IN WITNESS WHEREOF these presents consisting of this and three preceeding pages are executed as follows:- They are subscribed for and on behalf of the Association by David Michael George Duncan and Charles Willard Fishburne, both together at Edinburgh on Seventeen June, Nineteen hundred and Eighty Seven before these witnesses Hazel Margaret Blair, Secretary, Twelve Hailes Grove, Kingsknowe, Edinburgh and Marion Swan Matheson, Secretary, One Hundred and Twenty Four Nicolson Street, Edinburgh; and they are subscribed by Edinburgh University Theatre Company (the Company's signature being adhibited by David Pounder, the President thereof) and by the said David Pounder and by Kristen M. Durward, Business Manager, all together at Edinburgh on Seventeen June Nineteen hundred and Eighty seven.

(Signed) Hazel Blair, Marion S. Matheson, David M.G. Duncann, Charles W Fishburne, David Pounder, Kirsten M. Durward