EUTC Wiki - User contributions [en]

Guide to Building

2008-12-17T18:06:44Z

Graeme Timms:

[[Category:The Building]][[Category:TheatreManagersManual]]
{{OutofDate}}

This page is a quick guide to the different parts of the building we call our <strike>home</strike> theatre. It is worth noting that theb building has a [[Historic Scotland Listing]], meaning we can't or rather are not allowed to destroy it.

== Main Office ==
[[Image:mainOffice.jpg|thumb|right]]
The Main Office is the responsibility of the '''[[President]]''' to keep tidy,

Stocking the desk the responsibility of the '''[[Secretary]]'''.

The phone on the desk is technically the responsibility of the '''[[Business Manager]]''', but it is useful to know about the cables. The main cable coming in is actually 2 phone lines, with the office phone (225 9873) splitting to the [[tech box]] and FoH, it takes some work to get the lines working when you move the phone and the codes tend to stop working. The Other line feeds to the [[box office]] (225 9893) to a handset which will not allow outgoing calls.

Each [[Committee]] member is assigned a pigeon hole and should check them regularly.

The Gas Stopcock cupboard should never be locked or blocked by stuff.

It is not sensible to allow office furniture on stage (More hassle than it's worth) and apparently at some stage a motion was passed forbidding it although this motion seems to have fallen out of the [[constitution]] since.

There are two filing cabinets with who owns what drawer clearly marked, the [[Theatre Manager]]'s drawer is a good place for keeping paperwork, gaffa, a pair of rubber gloves (don't ask) and a torch.

The [[committee]] pigeon holes are useful for keeping current information in.

The other cupboard contains the heating boiler and the [[works department]] have an annoying tendency to lock it. High up on the left hand wall of this cupboard is a door which gives access to a cold water tank which used to feed a toilet and sink in the cupboard before the boiler was installed. Now it just feeds the sink in the paint cupboard.

The FoH [[panic alarm]] makes a blue light flash in the office when activated. If this happens sprint to the [[box office]] with a bit of scaff or something similar.

The floor was sanded and varnished for [[fringe]] 2001.

[[Internet Connection]]

== The Ogg Office ==

This office, formally known as the accountants office, is the responsibility of the [[Business Manager]]. It is almost always locked, and where the vital accounts and anything else that is vital is stored. The [[President]], [[Business Manager]], [[Technical Manager]] and [[Theatre Manager]] are the only people that hold keys to this office.

== Paint Cupboard ==

'''Outline'''

The paint cupboard should contain matt black paint, matt white paint, varnish, paint brushes, rollers and trays, white spirit, meths, buckets, mop, dustpan and brush, soap, putty, polyfilla, glue, wallpaper paste and flamcheck. The important ones being matt black paint and flamcheck.

'''Responsibilities'''

The paint cupboard falls under the responsibility of the [[Set Manager]] however they should not be expected to clean it except for a couple of major clear outs a year.

Each show is responsible for the condition of the paint cupboard during their run. They should keep it as clean and organised as possible and should also clean it at their maintenance session.

'''Regulations'''

The door should be locked.

Shows obviously need access to it on a regular basis so the [[stage manager]] may be entrusted with a key by the [[Set Manager]].

'''History'''

The sink in the paint cupboard was installed when the boiler was installed in Spring 1991 and the one in the office was torn out. The small cupboard on the left where the nasty paint in the red tins is kept used to contain the gas meter until it was moved during the boiler installation. This has a Coded Padlock the code to which is 123 and should allow the more dangerous items to kept from [[actor]]s and the like.

== Side Entrance and Entrance Hall ==
[[Image:side entrance.jpg|thumb|right]]

This is the primary entrance and exit to the building when the building is closed to the public.

People tend to leave it unlatched so that people can come and go without needing to ring the bell and drag someone down. This is fine during the day, but if you're working in the building in the evening or at night you should keep it locked and the light switched off so as not to attract tramps, drunks and so forth.

The [[doorbell]] on the side door feeds to a switch on the wall, the switch will swap the doorbell between the loud ringer in the auditorium and a quiet buzzer. Very few people know what the buzzer sounds like and often will sit by the door and not answer it. Normally the buzzer is only used for tech and dress rehearsals. There is an appendix which contains more information on the doorbell system. The doorbell can also be switched off from the [[tech box]].

'''Fuse Cupboard'''

In the side entrance hall, to the right of the door as you come in is a cupboard that contains most of the fuses for the building.

On the left hand side (Facing the [[auditorium]]) are the trips for (Counting along from the left) (needs updated).
On the right hand side are the trips for: (needs updated).

The important switches are covered by Perspex to prevent random people turning them off.

Always remind the production team of every show to remember to turn off the breakers as they leave the building. Remind them further that the upstairs lighting and [[Bertha]] are not controlled by the breakers and need to be turned off independently.

'''History'''

The system was rewired in 1992 to balance the power. Previously, the lighting rig ran off the red phase and the rest of the building ran off blue and yellow. This was hopelessly unbalanced and caused the mains cable to burn through twice (1988 & 1990) and it was lucky the place didn’t burn down. The power input to the building is three phases at 100A and 415V.

== Kitchen ==

The kitchen contains two large sinks which are a nightmare to unblock, lots of pans and stuff, a large fridge, a small hand sink and a cooker. The kitchen doesn't get much use through the year but in the [[fringe]] gets used lots. It is important to keep it clean because environmental health naturally get quite aggravated if you don't. Just get it cleaned at every work-in and you should be fine.

The wall of the kitchen was rebuilt for [[fringe]] 2000 and even though people keep bouncing off it warming up it seems to be surviving ok.

It's also a really good idea to keep a supply of bin bags actually in the kitchen. The bins get incredibly foul very quickly without bags, and as noted above, cleanliness in the kitchen is super important.

===Cooker===

New cooker bought in Fringe '06. Has 4 ring hob, full size oven with grill section that doubles as an oven. Lower oven is very temperamental and should not be used to cook anything specified as needing lower than 300C. At any time when cooking something in this oven be prepared to watch it constantly. Baking should always be done in the potato oven in the cafe to avoid a charred mess.

Cleaning the oven is not particularly pleasant so try to find someone else to do it. You'll probably find that you need to keep checking on them cos they’ll get bored before they finish.

== Auditorium ==

:see [[Auditorium]]

== Dressing Room ==

This is the area immediately behind the stage where [[actor|actors]] go when they're not on stage

'''Responsibilities'''

The dressing room is the responsibility of each cast to keep clean. This is not the job of the [[Committee#Wardrobe_Manager|wardrobe manager]] who is merely responsible for taking away the props and costumes which should also be sorted and cleaned by the cast too.

It is the responsibility of the shows [[Producing|producer]] to ensure that the cast do this.

[[actor|Actors]] will often leave their belongings in the dressing rooms. Recent [[Committee#Wardrobe_Manager|wardrobe manager]]s have generally thrown it in a pile and given everyone a week to get rid of it before throwing it in the [[costume cupboard]].

Smoking and drinking are not allowed back stage.

'''History'''

Quotes to install a sink have been got in the past but they came in at about £1000 so it was given up.

One of the fancy windows was ripped out during a break in pre [[fringe]] 2001 (discovered it at 7:30 on the Monday morning of week 1, and I had slept in the building that night {for the 4 hours between ins} so was slightly annoyed). This window was replaced by security glass which is easier to clean and a lot more secure However it may be in violation of the B grade [[Historic_Scotland_Listing|listed building]] regulations. A second window was replaced with security glass at some point as well, leaving only one of the original windows.

There is no emergency exit light back stage and the Council are aware of this and as of May 2008 the Works Department has agreed to install one. As it isn't a public area of the building we should be able to gel it as dark as we like but a call to the Public Safety Department of the Council.

[[CCTV system]]

== Props Cupboard ==

The Props Cupboard is called that because it used to actually store props. It has nice shelves and everything. Now people think it's called the Props Cupboard because that is where all the [[stage weight]]s and braces (things that 'prop up' the [[flats]]) are stored. It is lockable and so can be used to store valuable props. But is mainly used to store crap during runs. The light fitting in there was ripped out by the tech manager [[fringe]] 2002 during the installation of a flood light for the back passage and never replaced.

== Costume Cupboard ==

See [[Costuming]]

== Crypt ==

The crypt is a dark smelly hole which can be reached down the stairs in the stage right exit. There are three rooms and they are partially full of sand, slabs and other building materials which can be useful. The stains on the walls are urine thanks to our resident tramps. The area under the stage can be reached through the hole in the wall which is useful for putting in cable runs. There is even more sand down here thanks to a mainterm which covered the stage in it then just swept it down the trap door. There is also 2 tonnes of construction sand living down there currently from Electra, 2005. It is all in double bin bags, and thus far more usable that the stuff that just gets swept down the trap door. It is possible to climb through the building's foundations to the men' toilet, but you need to be pretty skinny to manage it as [[Committee#Theatre_Manager|theatre manager]]s have got stuck in the past.

== Tech Box ==
see [[Techbox]]

== Balconies ==

See [[Balconies]]

== Toilets ==

'''Responsibilities'''

The toilets are technically the responsibility of the [[Committee#Front_of_House_Manager|Front of House Manager]].

Each show is responsible for cleaning the toilets and refilling the toilet paper and hand towel dispensers.

Additionally, the hall keepers for each performance should check the condition of the toilets at before and after the show.

'''Maintenance'''

Apart from the obvious refilling of the dispensers the floors, sinks and toilets should be cleaned regularly and bleached a couple of times a month.

The floor needs painted every year or so, just get black floor paint from Ian Russell, you’ll probably find that you use about 7L, so make sure to order it in advance because they only tend to keep 5L in stock.

'''Take Special Note'''

Cleaning the toilets tends to be very unpopular. It is recommended that [[Directing|directors]] do it.

The hot water heaters in the toilets should be left turned on and turned off only at the breakers. This way they start making hot water the minute you arrive in the building and throw the breakers.

== Toilet Corridor ==
[[Image:toilet corridor.jpg|thumb|right]]
'''Outline'''

This is just a corridor which links the [[box office]] and the [[auditorium]].

In here is stored the mainterm banner.

The double doors to the auditorium are quite hefty and make noise if you opened too quickly. Avoid opening them if at all possible during shows. The stoppers on the floor need regular oiling too keep them running.

'''Responsibilities'''

The Toilet Corridor is the responsibility of the [[Committee#Front_of_House_Manager|Front of House Manager]].

If shows make a mess in it (for painting and so forth) they must clear it up.

The hall keepers should keep it clean during a shows run.

'''History'''

At fringe 2007 the coffee machine in the kitchen was move and the waste line (which runs under the Toilet Corridor) ruptured. During Fringe 2007 it leaked a lot because of the high volume of coffee served. This is not a problem during term time as we hardly serve any coffee however it must be fixed. This ought to be addressed pre-Fringe 2008.

The banners were once secured to the wall but the attachments have since been lost.

A pane of glass was removed from the window to vent the [[cafe]] during the [[fringe]] 2003 but an electric extractor fan was never fitted.

== Box Office ==

See [[Box Office]]

== Café ==

see [[Caf%C3%A9]]

== Outside of the Building ==

Probably the nastiest part, it needs tidied a couple of times a week, especially Saturday and Sunday mornings after lots of people drop rubbish through the night. The regular tramps tend to be fine and if you give them a black bag will sometimes help pick up rubbish but you need to make it obvious to them from the start that they’ll not get any money. Talk to the tramps and be nice to them because the ones you get to know will often help you to move on the awkward ones and the ones that have passed out. Of note: Currently, the metal key to take off the top of the Front of House bins is on the [[FoH Manager]]'s keys. Coincidence? I think not.

The roof at the front of the building can be accessed with a ladder to put up the banners. Bedlam has two banners one of which is a long thin one which Mainterms can put their logo on for advertising. The other is a large fat cat with venue 49 on it which is used for the fringe. To put the banners up you need to haul them up to the roof and tie them securely onto the eyelets on the roof, the head of the fat cat then ties onto the archway.

The 1k floods were replaced for [[fringe]] 2001 and use K4 lamps. They burn through gel really quickly so you need to come up with an alternative if you want to colour them. To switch them on you need to turn on the breaker and the switch in the fuse cupboard in the side entrance.

The Claymore (large wheelie bin) gets emptied once a week, but you need more than that during the fringe. It is very difficult to get one off uplifts because trade waste are disorganised but it is sensible to book them if you’re planning on throwing lots out or during a mainterm week.

The gate to the back stage exit is best kept locked to keep tramps from using it as a toilet. As it is they will still piss there but at least you’re not cleaning up rather liquid shit. A good idea is to pour bleach over it every time you remember and make sure it happens at work-ins.

The disabled access ramp is only of limited use because people can’t use it when a show is on. This has caused problems in the past with people having to sit in the rain for half an hour. Make sure that disabled people are told to turn up 20 mins before a show not half an hour and get the seats out as soon as you can. The seats need to be removed so that the fire escapes are clear which is a condition of out license.

The fire escape must be kept clear if the building is open so make sure the duty manger knows this and do realise that you deal with the tramps regularly and probably have got to know some of them so be willing to help out. The tramps have a tendency to piss on random parts of the building, especially outside Mrs O’s window and she really hates it. There’s not a lot you can do to stop them but make sure you clean up as soon as you can so it doesn’t smell too much.

Apparently the red gravel outside the building looks a lot better than the tarmac that used to be there but it does make cleaning up harder the easiest way is just to rake the fag ends in and hope for the best.

Linford’s bench was given to the Bedlam by the parents of an ex-member, who died in a [http://news.bbc.co.uk/1/hi/wales/445161.stm car crash]. Mrs O is very attached to the bench so please treat it with care a lick of varnish once or twice a year doesn't hurt. The bins out here are pretty disgusting so I always make sure that someone else has to clean them out when there is more than an inch of crap in the bottom.

The only way you can get round the back of the building is to climb over into the grounds of the building behind us which is dangerous (The first entry in the accident book is from me falling off the fence) and illegal (So don’t get caught).

On the Forest Road side of the building are three overflow pipes for the water tanks. If there is water coming out of these it means that one of the tanks is overflowing. Having water coming out of these is bad for two reasons, one it wastes water and two it empties straight into the foundations which will cause the building to fall down quicker. The easiest way to get them fixed is by reporting it to the Works Department who will send someone to do it.

Committee

2008-11-17T18:48:26Z

Graeme Timms: /* Technical Manager */

The EUTC is administered by a permanent Committee of 14 members. They are; the [[Committee#President|President]], [[Committee#Secretary|Secretary]] and the [[Committee#Business Manager|Business]], [[Committee#Theatre Manager|Theatre]], [[Committee#Set Manager|Set]], [[Committee#Technical Manager|Technical]], [[Committee#Productions Manager|Productions]], [[Committee#Marketing Manager|Marketing]], [[Committee#Front of House Manager|Front of House]], [[Committee#Wardrobe Manager|Wardrobe]], [[Committee#Entertainments Manager|Entertainments]], [[Committee#Venue Hire Manager|Venue Hire]] and [[Committee#Fringe Venue Manager|Fringe Venue Manager]] as well as the [[Committee#Archivist|Archivist]]. It is the role of the Committee to administer the EUTC and to ensure the smooth running of the theatre. The Committee are elected at the AGM (usually at the end of February) to serve the period April 1- March 31st.

:See also: [[Non-Committee Positions]]

== President ==

It is the role of the President to chair meetings and to oversee the work of the committee and the general management of the Company. The President should remain impartial and always act in the best long term interest of the EUTC. The President is the Licensee and is also required to keep the Company Office tidy

2008-2009 Lauren McLeod

2007-2008 Lucy Jackson

2006-2007 James Mutton

2005-2006 Miriam Raines

2004-2005 Matt Gray

2003-2004 Rebekah Stackhouse

2002-2003 Natalie Adzic

== Business Manager ==

It is the role of the Business Manager to maintain the accounts and to facilitate communication between the EUTC and EUSAs Accounts department. The Business Manager is a cheques signatory. The oversee all spending and ensure that shows don't go over budget.

2008-2009 Colleen Patterson

2007-2008 Lara-Ann de Wet

2006-2007 Fran Rooney

2005-2006 James Mutton

2004-2005 Victoria Tills

2003-2004 Rachel Mountfield

== Secretary ==

The Secretary is responsible for all of the administrative leg-work of the EUTC. They keep minutes of all meetings and makes rehearsal schedules.

2008-2009 Amy Brewer

2007-2008 Fran Walker

2006-2007 Helena Larkin

2005-2006 Becky Hill (until Dec. 2005) Emma Drage (from Dec. 2005)

2004-2005 Emma Drage

2003-2004 Alex Howard

== Theatre Manager ==

The Theatre Manager is responsible for the day to day running of the theatre, They ensure that all sets are safe. The ensure that the theatre is safe and that there are no obvious fire/ health and safety problems. They also maintain the building, doing small amounts of repair work. They also facilitate communication with the works department over the more serious repair works. The Theatre Manager maintains a TM Handbook which keeps up-to-date info about the building. The Theatre Manager is named on the License as the 'Responsible Manager' as such legally, the buck stops with them.
see also [[Theatre Manager- Job Description]]

2008-2009 Cat Hobart

2007-2008 Kerry O'Herlihy

2006-2007 Dave Larking

2005-2006 Alex Engel

2004-2005 Tom Latter

2003-2004 Kati Hind

2002-2003 Jay Adriaanse

== Set Manager ==

The position of Set Manager was created at the end of 2007 to relieve some pressure from the Theatre Manager. The Set Manager is responsible for all communications with show stage managers, responsible for all set (on the balconies) and tidiness and resources of the workshop. The Set Manager is directly responsible to the Theatre Manager

2008-2009 Alex 'Mal' Mead

== Technical Manager ==

The technical manager manages anything with a plug! They ensure that techies keep work safely and offers guidance on lighting and sound. The Tech Manager also ensures that all the lanterns and technical equipment work.

2008-2009 Ewan Connor

2007-2008 Neale Dutton

2006-2007 Xander Macmillan

2005-2006 Ruth Wilkinson

2004-2005 Heather Hanshaw

2003-2004 Lord James "Evil" Turner-Inman

2002-2003 Mr Matt Grey

2001-2002 David Watson

2000-2001 Graeme Timms

1999-2000 Neil E Hobbs

== Productions Manager ==

The Productions Manager facilitates communication between individual shows and the company as a whole. They decide on which slots are available and chair the meeting which decided which slot each show gets. Additionally, the Productions Manager chairs the casting meeting and oversees auditions

2008-2009 Ben Davies

2007-2008 Fred Gordon

2006-2007 Ishbel MacFarlane

2005-2006 Alex Robertson

2004-2005 Timothy Goodwin

2003-2004 Miriam Raines

== Marketing Manager ==

The Marketing Manager oversees all publicated material and all external public communication, to ensure that the EUTC is always shown in the best-light possible. They proof all posters, programmes and fliers to enusre they are accurate and that they do not damage the EUTC or Bedlams Public image.

2008-2009 Alia Ainuddin

2007-2008 Nick Kay

2006-2007 Lily Kember

2005-2006 Chris Mounsey

2004-2005 Claire Glendenning

2003-2004 Idil Sukan

== Front of House Manager ==

The Front of House Manager makes sure that the Front of House area is tidy and looks good for arriving customers. They are in charge of staffing and ensure that every shows has the required number of staff. The make sure that the cafe has stock to sell. They ensure that the Committee know how to Committee Rep (v. important)

2008-2009 Chris Payne

2007-2008 Lauren McLeod

2006-2007 Hannah Myers

2005-2006 Heather Hanshaw

2004-2005 Lord James "Evil" Turner-Inman

2003-2004 Matt Grey

== Wardrobe Manager ==

The Wardrobe Manager has the glorious task of keeping the dressing room and costume cupboard clean and tidy. They also get to costume every show, with no notice and no budget. They often get locked in, as noone is ever aware that they are in the building.

2008-2009 Camille Acosta

2007-2008 Denise Wood

2006-2007 Colleen Patterson

2005-2006 Michael Whitham

2004-2005 Emma Allford (to Sept 2005) Michael Whitham (from September 2005)

2003-2004 Victoria Tills

== Entertainments Manager ==

The Entertainments Managers ultimate job is to organise the Bedlam Ball at the end of semester 2. In order to subsidise this they organise a number of events and parties throughout the year, which contribute to the funding.

2008-2009 Sam Hansford

2007-2008 George Thomas

2006-2007 Tom Paul

2005-2006 Kerri Hall

2004-2005 James Mutton

2003-2004 Natalie Raeched

== Venue Hire Manager ==

The Venue Hire manager facilitates communication between outside companies who wish to hire the venue throughout term time and the company. They organise contracts, dates and staffing for outside hires. They are also on hand to offer support to outside companies.

2008-2009 Fran Walker

2007-2008 Michael Whitham

2006-2007 Michael Whitham

2005-2006 Kati Hind

2004-2005 Idil Sukan

2003-2004 Jay Addriannse

== Fringe Venue Manager ==

The Fringe Venue Manager, is the only non- elected post. They are hired by the a panel comprising the Former Fringe Venue Manager, the President a EUSA accounts representative and the EUSA VP- Services. Their term is usually January - January. They are responsible for hiring the Fringe Managers. They are also responsible for programming and communicating with the outside companies. They assume operational control of the EUTC for the period June - August for the year they are hired and oversee the EUTC presence at the Fringe.
They are usually paid a small sum of money as compensation for the blood, sweat, tears and general loss of mental health. There are occasionally parties to attend.

2008 Colleen Patterson

2007 Matt Wieteska

2006 Charlotte Jarvis

2005 Claire Glendenning

2004 Miriam Raines

2003 Cat Smith

2002 Graeme Timms

2001 Morven Pack

2000 Chloe Darlington

== Archivist ==

The Archivist, is resposible for maintaining records off all EUTC productions. S/he is responsible for collecting all the P&P of each show, taking pictures of builds/dress runs/after-show drunken bashes, etc. This is really helpful to stage managers in later years who may be looking to do something similar to what has gone before as well as giving us stuff to look back on and to show impressionable young freshers of all the amazing things that get built in Bedlam.

see also [[Archive]]

2008-2009 Rebecca White

2007-2008 Richard Dennis

2006-2007 Cat Hoyle

2005-2006 Graeme Wright

2004-2005 Adam Millard

2003-2004 Lucy Kirkwood

Talk:List of Technical Equipment

2008-10-26T22:23:04Z

Graeme Timms:

This is more of a guide to teching than a list of equipment. I think it should be split up as such, updating what equipment we actually have and possibly splitting light and sound--[[User:Amar|amar]] 16:07, 15 June 2007 (BST)